Action M: Management & Geoportal

Main purposes of this Action are to: 

  • Monitor development from the administrative, technical & financial points of view
  • Manage and co-ordinate Actions & Tasks.
  • Produce and monitor risk analysis and contingency planning.
  • Ensure that objectives are met & communication with the EC is well established.
  • Establish the Geoportal as a project key element/component for project management, results delivery, dissemination, and sustainability.
  • Ensure highest standards in terms of technical development; this includes daily activities required to manage and supervise the project, and necessary guidance and advice to all partners. 
  • Guarantee the quality of planed deliverables.
  • Assume control of reporting on technical, administrative, financial aspects.

Tasks to be done:

M1: Administrative Management

  • Prepare a Consortium Agreement (CA) at the start of the project. The agreement will cover all aspects of cooperation and project execution including Intellectual Property Rights (IPR).
  • Review and finalize the managing structure of the project at the kickoff meeting. Beneficiaries are grouped into four (4) teams according to their role.
  • The Management Group: (EG) prime beneficiary
  • The Remote Sensing Group: (AU), (GM), (EI) – associate beneficiaries
  • The GIS & Ancillary Data Production (EI), (AL), (AD) – associate beneficiaries, – subcontractor under (EG)
  • The Stakeholders group: Hellenic General Secretariat for Civil Protection, Hellenic Cartographic Organization.
  • Working-teams and contact points for each beneficiary will be established. All partners will agree on their roles, responsibilities and scheduled activities.
  • Project Manager will formally link to the European Commission Desk Officer.
  • Deploy communication channels between the beneficiaries: virtual web workspace for document sharing, establish regular phone conferences (e.g. Skype) as well as through information routing via e-mail lists, reporting templates (reduced carbon footprint).
  • Define the project’s logo together with brochures, draft flyers templates for presentations and project-related documents.
  • Participate in Life10 Kick-off meeting in Greece with EC Representatives and beneficiaries from other funded projects.
  • Organize the project specific Kick-off meeting (1st Meeting) in Greece with all project beneficiaries

M2: Technical Management

  • Technical supervision of technology functionalities as planned.
  • Quality Assurance and assessment/ evaluation of technology results.
  • Regular reporting to the Project Manager of the technical development of the project.
  • Discuss and review the need and composition of the steering committee for the project, and foresee to present the conclusions and final arrangements in the inception report.
  • Milestone Consortium Meeting at the “End of Trials for the chain of production” –end of Preparatory Phase. Meeting Details: (i) Review all Preparatory phase actions and finalize Deliverables: P.D1 FCM INSPIRE Structure, P.D2 FCM full specifications, P.D3 Chain of Productionv1, (ii) Review and Finalize Inception Report, (iii) Prepare the road map to start Implementation phase, (iv) Review Dissemination Activities and next steps, (v) Review the project status in reference to the overall Project Objectives 
  • Milestone Consortium Meeting on the “FCM delivery” at the beginning of 2013. Meeting details: (i) Review Implementation phase actions I1-I5, (ii) Review the current status of deliverables (i) I.D3 FCM 1st Delivery: I.D4 Chain of Production complete guide, I.D5 FCM 2nd Delivery, (iii) Review and Finalize the Mid-term Report with payment request, (iv) Review Dissemination Activities and next steps, (v) Review the project status in reference to the overall Project Objectives, (vi) Consolidate After-LIFE communication plan

M3: Financial Management

  • Monitor Financial Activities in terms of cash flow and expenditures, as: assessment of the effort by partner against project plan, include submission of financial reports, and other.
  • Nominate an independent beneficiary to verify the financial statements provided to the commission by all beneficiaries at the end of the Project. 

M4: Risk Management

  • The Task monitors Project Risks; it defines a detailed risk-plan at the beginning of the project together with risk assessment, risk tracking strategies and relevant countermeasures. 

M5: Geoportal & Management

  • We develop a Geoportal based: Primarily on the EC FP7/PCP-PSP current state-of-the art (2010-2011) technology BRISEIDE1 ( and secondarily on Google Earth/Maps
  • The Geoportal will: (i) Serve as project portal. It will provide: A restricted area for document sharing between partners e.g. deliverables/ MoM/ Meeting Agendas, contact details for project personnel, a public area for forum, news letters, general information of the project e.g. objectives/ participants, (ii) Publish the Fuel Classification Maps on the www via OGC compatible Web Services for viewing & downloading: see Action I8 Methods Employed, (iii) Link operational examples with geography, and literatures sources in
    INSPIRE standardization. 

M6: Reporting 

  • The Task monitors project work plan and the progress. Reports delivered to the EC: (i) 1 Inception Report 9 months from the project start, (ii) 1 Mid-term Report with payment request at month 17, (iii) 1 Final Report at the end of the project, (iv) Complete documentation for all Deliverables 

Action P: Preparatory Phase

Main purposes of this Action are to:

  • Accomplish all preparatory actions and make implementation successful.
  • Interview Stakeholders, obtain feedback on project expectations, and adjust.
  • Make a plan on data acquisition, establish production chain: for EOI & ancillary data.
  • Design & test the production chain for pilot areas (AoI): Greece (entire country),
    Portugal (entire country), Spain (1 region), Italy (1 region).

Tasks to be done:

P1: Stakeholders Interviews

  • Link with Stakeholders engaged into forest fire (FF) management: Scientists, Institutions, and Authorities for Civil Protection Agencies that expressed interest into Project results.
  • Create Project Network and Catalogue (e.g., contact points, details).
  • Establish communication channels with Stakeholders either for peer to peer communication or for broadcasting (e.g., newsletters).
  • Link Network members via e-mail list & our Geoportal Forum.
  • Interview Network Members, acquire points of view, and establish links via Project Presentations.
  • Meetings with International Authorities & Organizations via webcasting (carbon foot-print)

P2: User Requirement Analysis

Organize & document the outcome of Stakeholders Interviews. For the user requirement analysis, emphasize on:

  • How to include new FCMs in every day’s workflows of Stakeholders in regards of Forest Fire Management. Outline scenarios of use.
  • Specifications on FCM. Particularly for FCM, make a list of requirements/ specifications in respect to the: (i) Format of the final FCM (e.g. ESRI RASTER, ESRI ASCII, .shp files), (ii) Projection-system (different per country), (iii) FMC records: allow records from multiple fuel catalogues in the same map (mixed maps) and not from a single catalogue (optionally), (iv) Fuel Model attributes: explicitly define the attribute domain of Fuels in the delivered FCM. For instance, the domain could assign a 3-digit number per fuel model. NFFL Models range from 0 to 13, Scott & Burgan range from 100 to 122, Prometheus range from 200 to 206, and other

P3: Inventory of Input Data & Models

The task delivers a list (including specs, format & metadata) of “readily available” data to be used as input in the “production chain”. Data of this list found in beneficiaries repositories are marked as “available”. The list contains:

  • Earth Observation Imagery (EOI). Minimum Specifications: type of sensor (spectral bands, spatial resolution), provider, date of acquisition (archive or a new acquire), number of images, cost price.
  • Ancillary Data (e.g. DTM, Terrain Models, CLC), Vegetation Coverage from National Forest Maps. Vegetation Type Maps and availability vary from country to country in regards of the % percentage of the National Territory covered, time of acquisition, accuracy, scale, nomenclature of Vegetation types. Minimum Specifications: provider, access to data (free of charge or under fee), mean to acquire the data (e.g. CD, ftp, hardcopy), format (.shp, raster, other), attribute Table and nomenclature used (domain), projection system, scale, date of production, date of last update etc.
  • URLs on Web-GIS Services that offer high resolution satellite Images. Services will offer assistance to Tasks “I.2 Ground Truth Survey” and I.4, I5 for “Classification” (see below). Minimum Specifications: provider/ private companies (e.g. Google EarthTM, public administration authorities), access (free of charge or under subscription), quality of Images for the AoI, performance of Web-Services in terms of time response.

P4: FCM INSPIRE structure

Current Status of INSPIRE Directive in regards tο FCM:

  • There is no INSPIRE theme listed in the three Annexes of the Directive directly linked to the FCM or the “Forest Fire Fuelling”. Thus, there is no Data-Specification for “ArcFUEL” to comply with a FCM-INSPIRE structure.
  • Methodology will be implemented in steps (INNOVATION): (i) Design a Data Model for an “FCM” Feature Type, following the applicable INSPIRE IRs (Implementing Rules) and Guidelines about “how to design a Data Specification”, (ii) Eventually propose the above mentioned Feature Type to the INSPIRE Technical Working Groups (TWGs) for their assessment in case they are interested in, (iii) Follow the same approach to design metadata profiles for the “FCM” Feature Type, (iv) Spend significant effort to make the FCM spatial datasets compatible with major GIS standards in regards of Network Services. As a result: FCM will offer open accessibility and interoperability. 

P5: Workflow & production chain

The Task:

  • Establishes/consolidates the “production chain” and makes it operational.
  • Fills-in gaps not foreseen (e.g. technology evolution) in advance in regards of data processing procedures, workflows, etc.
  • Describes in detail all steps of the “production chain”. These steps are: (i) Ancillary data harmonization, to be used as initial input in the “production chain”, (ii) EO Image Processing for Vegetation Classification, (iii) Fuel Mapping based on rules that correlate fuel models with Vegetation Classes and Ancillary data, (iv) Verify and validate results, (v) Update the production chain. 

P6: Workflow & production chain testing

The Task prepares and schedules a series of “Short Trials” for the production chain according to the results from the previous Task P.5 “Workflow & production chain”. Trials are limited in time (<6 months) and space (pilot area). EOI used will be from the archive (old acquisitions) and will:

  • Highlight incomprehensible points along the production chain.
  • Lead to improvement/adjustments where necessary (implementation choices).
  • Validate the production chain & establish the “a-to-z” workflow. 

Action I: Implementation Phase

Main purposes of this Action are to: 

  • Give reasons for the Pilot Regions: 1 regions for Spain, 1 regions for Italy
  • Collect sets of Ground Truth Data to be used for classifiers supervision.
  • Prepare & harmonize Ancillary data to be used as input in the classifiers
  • Assume the vegetation classification procedure
  • Obtain results and review/assess performance
  • Produce FCMs
  • Deliver FCMs to Stakeholders and Civil Protection Authorities
  • Obtain reviews and evaluation
  • Update the production chain 

Tasks to be done:

I1: Greece & Pilot Regions ES, IT, PT

  • FCMs will be produced (National-Wide) for Greece and Portugal.
  • FMCs will be produced for four (4) large Regions; 2 for Italy and 2 for Spain. This Task will delineate regions in ES & in IT: (i) That can be considered representative for the entire country (i.e., covered by all possible types of Classes in the vegetation coverage nomenclature), (ii) That is of high Forest Fire Risk for people and the environment, (iii) That offer access to a minimum set of Ancillary data to run the chain of production for FCMs, (iv) For which a recent EOI archive is available.
  • This TASK will explicitly justify (criteria) reasons for having selected those particular regions in Spain & Italy. 

I2: Ground Truth Surveys

The Task prepares & schedules a survey campaign to collect ground truth data to be used in Task I.3 as:

  • A Training data-set to supervise the Image-Classification algorithm
  • A Validation-set to calculate the % accuracy of the classification method.

The survey campaign has three (3) steps:

  • Collect a set of sampling points {x,y,z,t}. (Points should be within inside areas of specific CLC. Inside these areas, points should not be selected at random but in a way reflecting local vegetation patterns).
  • Set up survey equipment & measurement instruments (major of which are: PAD-devices with GPS receiver and camera, sampling equipment).
  • Design & build attributed database for fuel measurements and the interface of data transfer from PADs straight into the production chain.

Field sampling will be minimized to reduce traveling costs and the project’s “carbon footprint”. For example, project forest experts will prefer Web-GIS Map Services of high resolution EOI to setup a set of sampling points via visual interpretation rather than traveling on the field. Such Web-GIS Map services are Google EarthTM, the Greek National Cadastre Organization-KTI (

I3: Ancillary Data Harmonization

Ancillary data is used as input in the production chain. Data is:

  • CLC segmentation
  • Terrain models (DTM, aspect, slope)
  • Environmental & climatic indices, and
  • Vegetation coverage (if available).

Ancillary data sets have to be harmonized prior their integration in the “production change”.
Harmonization refers to a set of specific rules and standards to be applied on the ancillary data-set in regards to:

  • Projection system
  • Topological/geometrical errors, and
  • Format, scale, meta-data 

I4: Vegetation Classification

Vegetation coverage maps vary from country to country (even from region to region) in regards to the % of the national territory covered, time of acquisition, accuracy, scale, nomenclature of vegetation types. To this end we will:

  • Produce “new” Vegetation Coverage Maps for Areas that either lacks such maps or maps are out-of-date for Fuel Classification.
  • Classify EOI according to a suitable vegetation coverage classification system (vegetation nomenclature)—the exact
    classification procedure to be applied per country is described in § State of the art and Innovative aspects of the project.

The classification procedure requires particular sequence of steps as:

  • Acquire medium resolution multi-spectral EOI at the national level.
  • Make necessary geometric/radiometric corrections.
  • Use the CLC segmentation to delineate the boundaries of Areas which are vegetation covered. These are target Areas to be classified according to vegetation cover nomenclature. Optionally, “ArcFUEL” can use forest areas as defined by the FUELMAP project (where available).
  • Use classification algorithms to classify vegetation coverage according to the selected nomenclature—this involves the Ancillary data already available from TASK 1.3. For different algorithms applied per country and their characteristics see § State of the art and Innovative aspects of the project.
  • Use of training sets for the classification algorithm (useful for supervised classification).
  • Run Classification Process and record & evaluate irregularities/ bags.
  • Assess/validate results via field data.

I5: FCM Production

  • This Task extracts Fuel Maps from Vegetation Classification and Ancillary Data. Fuel Maps contain models from the established Fuel Catalogues (Scott & Burgan, Prometheus, NFFL).
  • This Task applies a series of expert rules that correlate Fuel Models as defined in established catalogues (Scott and Burgan, NFFL) with three parameters (i) vegetation type, (ii) horizontal arrangement and the (iii) load of the biomass. All 3 parameters are identified per pixel in the Vegetation Classification Maps.
  • Fuel Mapping can be considered as a second level classification often called “knowledge based”. It is described in detail in § State of the art and Innovative aspects of the project.

I6: Updating of production Workflow/chain

  • Implements solutions for bags & irregularities recorded (I.4, I5).
  • Calibrates the production chain to improve validation & verification
  • Proposes advances and alternations for the production chain.
  • Standardizes/documents the production chain.

I7: Fuel-Types Geodatabase: GR & Pilot Regions

  • Complete the Fuel Type Geodatabase
  • Make it available for 3 different Fuel Catalogues (Scott Burgan, NFFL, Prometheus)
  • Write cds
  • Make high quality prints

I8: Fuel-Types Geodatabase on Geoportal

  • The Task will make FCMs available on the Geoportal.
  • During the project, only “Authorized” users (e.g. project beneficiaries & stakeholders) will be able to view and download FCM gratis.
  • After the project, “Registered” (public) users will pay a nominal fee for downloading. Such fees will serve as a means of facilitating the portal maintenance for the years after the project completion.
  • The Services will guide users on FCM acquisition.
  • Information on project partners will be published.
  • Users may join forums, comment & provide feedback on FCMs (accuracy, performance).
  • Project Results to be disseminated via the Geoportal. 

I9: Delivery of Geodatabase to Stakeholders

  • Deliver the FCM to Stakeholders and Civil Protections Authorities
  • Deliver high quality map-prints suitable for practical/ operational use to “ArcFUEL” stakeholders (200-300 maps per country)
  • Offer day-to day support.
  • Support the possible scenarios of use as recorded in TASK P.2 “User Requirements Analysis”.
  • Make sure that Stakeholders include the new delivered FCM on their day-to-day workflows.
  • Provide a dedicated phone line support for Greece and Portugal.

I10: Stakeholders Review/ Response  

Stakeholders Review is part of a loop of Actions that assure the effectiveness of the project in terms of it meeting the requirements raised by the Stakeholders. The loop entails the following Actions:

  • Collect and standardize Stakeholder’s requirements. Specifically: (i) TASK P1 collects raw requirements from Stakeholders, (ii) TASK P2 delivers the information collected from P1 plus from the consortium, in a more structured way that makes sense to a wider audience (e.g. UML diagrams). P2 also delivers “the final User Requirement Analysis for the FCMs”.
  • Deliver FCMs to stakeholders and support them in their every-day workflows via I9.
  • Collect their reviews, identify necessary adaptations in the production chain and make a cost benefit analysis via Action I10
  • Update the “production chain” accordingly via Action I6
  • Go back to point 3 and collect new reviews

Action D: Dissemination Phase

Main purposes of this Action are to: 

  • Publish project-related information on the Geoportal including delivered FCMs.
  • Organize 2 Workshops on Fuel Mapping via Remote Sensing
  • Publish project results in International Referee Journals
  • Produce dissemination materials: brochures, flyers, project presentation (ppt, videos)
  • Operate a state-of-technology Geoportal up to 2020 (A commitment)
  • Employ and expand all LIFE+ Communication & Dissemination Tools and Actions reported at 

Dissemination Actions address to the following Type of audiences:

  • Type A: Pure scientific (Research institutions case).
  • Type B: Forest Fire Managers and policy makers with technical/scientific background and a high level-view of the problem(Public Authorities/ Private Companies).
  • Type C: Individuals & Practitioners involved with Forest Fire Hazard mitigation Activities
    with a close – some times in situ– view of the problem (Fire Brigade/ Forestry).

Task to be done:

D1: Press Releases

  • Newspapers
  • Magazines
  • Special publications
  • EC & Cordis publications
  • Radio, TV and media
  • University announcements & blogs

D2: Geoportal Promotion

  • Contain all information on the project and the FCMs.
  • be “weekly” maintained.
  • Support a restricted area for members (e.g., documents, results)
  • Support “forums” and information on future project activities.
  • Be a public “showcase” to external institutions
  • Be a prime public dissemination tool
  • Make available the content including presentations, publications and demonstrations.

D3: Workshops & EU-Conference

  • Organize 2 workshops.
  • Participate at 1 international conference.
  • Give 10+ scientific presentations
  • Organize interested groups of stakeholders
  • Organize 5+ public events.

D4: Publications

  • 5+ publications in conference proceedings
  • 2+ publications in referee journals
  • 10+ scientific presentations
  • One set of “white” papers on product specifications and guidelines usage

D5: Material Delivery

  • An A4 Flyer
  • An A0 poster for the workshops
  • An U-tube video
  • A DVD
  • A 10 pages project presentation (publishable)
  • A publishable report (ISBN)
  • Other material 

D6: Networking & Clustering

Perform Networking Activities such as (general description):

  • Cluster with related projects
  • Invite external guests to attend project’s milestone meetings and give their comments/ reviews on ArcFUEL deliverables.
  • Attend events and conferences organized by other projects and authorities and present ArcFUEL objectives & results.
  • Use web social networking and form groups (Linkedin, Facebook, Twitter, etc)
  • UN has declared the 2011 as the International year of Forests: take the chance to promote ArcFUEL and its objectives at the early stage of the project (IV 2011) by participating in events driven by the UN initiative. 

Networking with FUELMAP project

ArcFUEL consortium will accommodate networking activities with the FUELMAP project under the authorization from JRC/ EC. In favour of this is the fact that

  • 3 out of the 6 ArcFUEL beneficiaries (50% of the project consortium), participate in the FUELMAP project: (i) GMV Aerospace & Defence SA (the FUELMAP coordinator), (ii) ADAI, (iii) Algosystems SA.
  • JRC who is the FUELMAP contracting authority, has explicitly stated their interest for ArcFUEL in case the project is evaluated positively for funding and to this end, they will “offer all possible collaboration so that there are synergies between ArcFUEL project and Activities of EFFIS” including FUELMAP (see ANNEX II Letters of Commitment/ Support: Communication with JRC)

Networking activities with FUELMAP will support:

  • Technical Synergies: (i) Invite FUELMAP and JRC key persons to participate in milestone meetings (in addition to the FUELMAP key persons from GMV, ADAI, ALGOSYSTEMS that already participate in ArcFUEL consortium), (ii) Authorize FUELMAP and JRC key persons to have access in “non public” deliverables of the proposal for review purposes.
  • Steering committee Activities related to External review: (i) The ideal steering committee would come from an Authority like the JRC-IES who has deep insight knowledge of ArcFUEL objectives.

Networking with other projects currently in progress (apart from FUELMAP)

  • DRUID Forest Monitoring, New Opportunities in Support of the Forest-Based Market. ESA-ESRIN Value Adding Element. (GMV leads)
  • FIRE-SMART, Forest and Land Management Options to Prevent Unwanted Forest Fires. EC-FP7, Support Action (GMV leads)
  • BRISEIDE (BRIdging Services Information & Data for Europe CIP–ICT – PSP 250474 (EPSILON participates)
  • NATURE SDI+ ECP-2007-GEO-317007 (EPSILON participates)
  • LIFE projects that promote sustainable forest Management: LIFE+BOSCOS project (LIFE 07/ENV/E/000824), CLIMFORISK project (LIFE09 ENV/FI/000571), etc 

Networking with Authorities

  • ΕΕΑ, Eurostat GMES
  • FP6-FP7
  • Civil Protection (PREVENT, PREPARE)
  • Member States 

D7: Geoportal Sustainability

Continuous effort to expand portal functionalities, Link with other project portals. Apply state-of-technology applications 

D8: Methods & Database delivery to JRC/ISPRA  

The information will be transferred to the European Forest Data Center (EFDAC of the JRC) for public dissemination 

D9: After LIFE Communication Plan

  • Produce an “After-LIFE Communication Plan” as a separate chapter of the final report. The Communication Plan shall be presented in English, Greek, Italian, Spanish & Portuguese. It will be available in both paper and electronic format.
  • The Plan will establish a roadmap to continue disseminating and
    communicating results after the end of the project. 

D10: Notice Boards

Erect Notice Boards at strategic places accessible to the public. Expected number of Notice Boards is ten (10). Notice Boards will display information on ArcFUEL plus the LIFE logo. Suitable location & premises are:

  • Beneficiaries infrastructures
  • Project Stakeholders infrastructures.
  • Advertisement spaces at public places: stations, airports etc 

D11: Layman's report

  • Produce a “layman’s report” both in paper and electronic format at the end of the project. It will be in English, Greek, Italian, Spanish & Portuguese.
  • It will be 5-10 pages long and present the project: its objectives, its actions and its results to a general public.
  • It will be distributed via e-mail, regular mail and by-hand to: project stakeholders, clustered projects and authorities, conference and workshop attendees etc.
  • 100 hardcopies will be issued